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© 2019 by Connecticut Valley Garden Club. 

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Member

Expectations

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Membership

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Membership

Application

(coming soon)

 
The mission of the CVGC is to promote knowledge, interest and participation in

Civic Projects | Conservation | Flower Design | Horticulture | Photography

 
CVGC Member Expectations
 

​Active Members are encouraged to:

  • Attend all CVGC meetings.

  • Host meetings by volunteering home or acting as a hostess each year.

  • Actively participate in committee work and fundraisers with time and treasure.

  • Share in leadership of the club.​​

 

Meeting Hosts:

Host: The host provides their home for our meeting, arranges seating, access to outlets and provides area for co-hosts to prepare and serve refreshments. The host keeps track of RSVPs and keeps the co-hosts and Program Chair informed of numbers.

 

Co-Hosts: Provide all refreshments. The decision as to those refreshments is up to the discretion of the co-hosts who should be in touch with the host to alert her to their plans. Co-hosts generally provide all serving items and cups, plates and napkins and provide clean up after the meetings. They are responsible for the costs of the refreshments.

Depending on membership numbers, each member, excluding the Presidents, would volunteer for hosting every year. Associate members are also encouraged to volunteer.

 

RSVP EXPECTATIONS

Members are expected each month to let the host know if they will or will not be able to attend that month’s meeting. Please don’t assume the host knows your plans. If guests are invited please be sure to alert the host if you will be bringing a guest and their name.

 

OFFSITE MEETINGS

Meetings held other than at a members home: The Co-hosts will make arrangements for refreshments and in coordination with the Program Chair, specify any needs as far as seating and serving are concerned, with the owners or managers of the site. The Club pays for rental of the site, chairs and tables if needed. Co-hosts should be prepared to help with set-up, clean-up, check-in and making place cards. IF YOUR PLANS CHANGE Should a Host or Hostess find she can no longer serve the month in which she is scheduled, she must find a substitute well in advance of the meeting and notify the Program Chair.

JOINT MEETING WITH HARTFORD GARDEN CLUB

The following duties for the Joint Meeting alternate each year between the clubs: • Hiring and introducing the speaker and handling all travel arrangements or • Making luncheon arrangements including menu, site, invitations, taking reservations, setting the price, supplying name tags and centerpieces. The luncheon fee covers the expenses of the meal. The clubs split the cost of the speaker fee.

 

MEMBERSHIP

All members are encouraged to actively look for new members to bring to meetings. Please make it your goal to bring a guest this year.

 

SPECIAL PROJECTS

Set To Celebrate is our current fundraiser. Each Active member is expected to sell or purchase 5 tickets to the event, volunteer for two shifts during the event itself and participate wherever possible in accomplishing the many tasks needed to produce the event. Associate members are also encouraged to help sell tickets and volunteer. All members are encouraged to buy tickets and attend. Set to Celebrate raises funds for the Club’s community project.

 

 

Classes of Membership:

There shall be four classes of membership: Active, Associate, Non-Resident, Honorary.

 

Active Membership:

A.  Size. Active membership shall be limited to 55 in number

 

B.  Requirements:

1. An Active member must have the time, interest and ability to work on committees and to share in the duties and activities of the Club.

2. An Active member must pay annual dues. (Currently $185.) Membership shall be forfeited by failure to pay dues 30 days after a second notice has been sent.

3. An Active member must attend a minimum of three meetings annually.

4. Members who fail to meet minimum requirements may be dropped from membership at the discretion of the Executive Committee.

 

C. Election

Each candidate for membership shall be proposed by one and seconded by two members.

1. Letters of proposal shall be sent to the membership Chairman at any time following the prospective member’s attendance at a minimum of two (2) CVGC meetings (excluding the annual meeting).

2. A member may propose one candidate and second one candidate.

3. Election shall be by ballot according to the “Procedure for Election” as described in Standing Rule #1.

 

D.  Subject to the limitations of the number of Active members, members of other GCA clubs may request membership in CVGC as their primary club. The prospective member must attend a minimum of two (2) CVGC meetings (excluding the annual meeting) and submit a letter from the current GCA club indicating the member is in good standing with that club.

 

Associate Membership

A. Size. 

Associate membership shall be limited to 25 in number.

B. Requirements

1. An Associate member must have been an Active member in good standing for not less than 10 years or reached the age of 75.

2. An Associate member must pay annual dues. (Currently $160.) Membership shall be forfeited by failure to pay dues 30 days after a second notice has been sent.

3. An Associate member shall have all the privileges of Active membership except the right to vote and hold office.

 

C. Application.

1. An Active member who wishes to take a less active role in Club activities may request Associate status by applying in writing to the President.

2. The Executive Committee shall determine annually the number of Associate memberships, if any, to be granted.

Non-Resident Membership

A. Requirements.

1. An Active or Associate member who has moved 75 or more miles from the Hartford area may request Non-Resident membership.

2. Non-Resident member must pay annual dues. (Currently $185.) Membership shall be forfeited by failure to pay dues 30 days after a second notice has been sent.

3. A Non-Resident member shall have all the privileges of Active membership except the right to vote or to hold office.

 

B. Application.

1.    An Active or Associate member requesting Non-Resident status shall apply in writing to the President.

Honorary Membership

Honorary membership shall be conferred by the President on recommendation of the Board of Directors. Honorary members shall be Club members of long standing who have served the Club with distinction. They shall not pay dues, but shall have all of the privileges of Active membership except the right to vote, hold office, and to propose or second candidates.

 

Change of Membership Status, Resignation and Reinstatement

A. A member must notify the President in writing by December 1 if she wishes to change membership status or resign.

B. A former member who has resigned in good standing may, if a vacancy exists, be reinstated upon approval by the Board of Directors.

C. All requests for changes in membership status shall be approved by the.Board of Directors

D. CVGC members who have changed status from Active member, yet have continued to pay the appropriate dues, may be reinstated to Active membership if space is available and after at least one meeting has been attended by the prospective Active member.

E. Former CVGC members who have resigned in good standing may be reinstated to Active membership after at least one meeting has been attended by the prospective Active member, an information letter by 1 sponsor has been received, a vote of the membership has been taken, and space is available.

 

 

Election

 

Each candidate for membership shall be proposed by one and seconded by two members.

 

1. Letters of proposal shall be sent to the membership Chairman at any time following the prospective member’s attendance at a minimum of two (2) CVGC meetings (excluding the annual meeting).

 

2. A member may propose one candidate and second one candidate.

 

Election shall be by ballot according to the “Procedure for Election” as described in Standing Rule #1.

 

Subject to the limitations of the number of Active members, members of other GCA clubs may request membership in CVGC as their primary club. The prospective member must attend a minimum of two (2) CVGC meetings (excluding the annual meeting) and submit a letter from the current GCA club indicating the member is in good standing with that club.

Guidelines for writing a proposal letter for candidates

 

Letters should be detailed and include:

  • Your name and status within the club (active, associate, etc.)

  • Seconder name and status

  • Additional reference names and status

  • Full name of candidate, address, email, phone (home and cell)

  • Number of years candidate has lived in the community

  • Details regarding the candidates interest in gardening, conservation, floral design, horticulture, civic projects and so on.

  • Any other interests, qualifications, skills or talents that the candidate may bring to the work of the garden club.

  • Details of your relationship with candidate.